Used Book Sale Coordinator

The role of the Used Book Sale Coordinator is to support Parents' Association fund raising activities by organizing the annual Senior School Used Book Sale. This position is a voting member of the Parents' Association Council (PAC).

Key Duties:

  • Submit an annual budget at the Autumn PAC meeting in accordance with financial requirements described in the PA Constitution.
  • Coordinate a committee of volunteers to collect used books, and organize the inventory. Determine an optimal calendar to maximize the intake of used texts.
  • Work closely with volunteers, Senior School Administration and the IT department to determine best logistics for the sale.
  • Work closely with the PA VP, TFS Communications team and the Senior School Administration to prepare and execute an effective communications strategy to ensure the success of the sale.
  • Maintain accurate accounting for the sale and submit the accounts to the PA Treasurer after sale.
  • Set up and attend sale day.
  • Prepare a report to be included in the PA AGM.

Other PA Duties:

  • As a member of the PAC, act as an ambassador and resource for parents and administration to encourage an inclusive TFS community.
  • Attend all monthly PAC meetings, participate in discussions and vote as required.
  • Remain in good standing on the PAC and maintain strict adherence to the TFS Code of Conduct and PA Constitution.

Key skills/abilities/experience:

  • Prior experience in a Standing Committee Chair position is an asset along with IT experience.
  • Strong organizational skills and ability to manage a team of volunteers.
  • Must have solid communication skills, and ability to pursue a confidential and diplomatic approach with all TFS stakeholders.


  • The post is for one year and can be renewed for up to four consecutive years.
  • The time commitment required is on average 2 hours a month for the PAC meeting, in addition to 10 - 15 hours a week between May-June (during sale season) with some follow up over the summer.